Planning a wedding at Cedar Valley Forest is a dream come true for couples who envision a beautiful outdoor ceremony surrounded by nature. This charming venue offers an enchanting setting for your special day. However, understanding the costs associated with a Cedar Valley Forest wedding is essential to ensure it aligns with your budget. This article provides a detailed breakdown of wedding costs at Cedar Valley Forest, factors that influence pricing, and tips on how to manage your budget effectively.
About Cedar Valley Forest
Cedar Valley Forest is an exceptional wedding venue located in De Soto, Kansas. This scenic location offers a rustic yet elegant atmosphere, making it an ideal choice for couples seeking an outdoor wedding experience. The venue features a lush forest backdrop, cozy cabins for overnight stays, and various event spaces that accommodate different wedding styles.
Venue Details
| Venue Name | Cedar Valley Forest |
|---|---|
| Location | 29145 W 83rd St, De Soto, KS 66018, United States |
| Call | +1 913-278-8818 |
| Price | Start from $5,500/Event |
| Capacity | 250 guests |
| Awards | Wedding Wire Couples Choice Awards 2025 |
| Website | Cedar Valley Forest |
| [email protected] | |
| Facilities | Bridal Suite & Groom’s Suite, Overnights, Photo Booth, Outdoor Event Space, Reception Area |
Location of Cedar Valley Forest
Situated in De Soto, Kansas, Cedar Valley Forest provides a secluded yet accessible venue for weddings. The serene location offers breathtaking natural scenery, making it a perfect backdrop for wedding photos. Additionally, the venue is within driving distance of Kansas City, making it convenient for guests traveling from out of town.
Factors Influencing Cedar Valley Forest Weddings Cost
Several factors can influence the total cost of hosting a wedding at Cedar Valley Forest. Below, we dive deeper into these factors and how they impact your overall wedding budget.
1. Guest Count
The number of guests attending your wedding significantly impacts your budget. More guests mean higher costs for catering, seating arrangements, and rental items. Couples looking to manage their budget may consider limiting their guest list or opting for buffet-style dining to reduce per-person costs.
2. Season and Day of the Week
Peak wedding seasons, typically spring and summer, come with higher venue rental rates due to increased demand. Additionally, weekend weddings tend to be more expensive compared to weekday events. If you’re looking to save on costs, consider an off-season wedding or a weekday ceremony.
3. Venue Package Selection
Cedar Valley Forest offers different wedding packages that can include the venue rental, overnight accommodations, and additional services. The more comprehensive the package, the higher the cost. Some couples opt for a basic package and hire external vendors for catering and decoration to control costs.
4. Catering and Bar Services
Food and beverages are among the most significant expenses in any wedding budget. The cost per guest varies based on menu selection, plated versus buffet-style service, and whether alcohol is included. Opting for a limited bar instead of an open bar can help keep costs manageable.
5. Décor and Floral Arrangements
Personalized wedding décor and floral arrangements can quickly add up in costs. Custom centerpieces, elaborate floral installations, and premium linens contribute to a higher budget. Choosing in-season flowers and simple yet elegant decorations can help couples save money without compromising aesthetics.
6. Entertainment and Photography
Live entertainment, DJs, and professional photographers are crucial elements of a wedding. The cost of hiring a band versus a DJ varies significantly. Additionally, professional wedding photographers and videographers charge based on experience and package inclusions, such as pre-wedding shoots and full-day coverage.
7. Overnight Stays and Guest Accommodations
For weddings with guests traveling from different locations, accommodations become an important consideration. Cedar Valley Forest offers on-site lodging options, which can be an added convenience but will also affect the overall wedding budget. Couples may choose to book blocks of rooms at nearby hotels for more budget-friendly options.
Breakdown of Cedar Valley Forest Wedding Expenses
Below is an estimated breakdown of common wedding expenses at Cedar Valley Forest:
| Expense Category | Estimated Cost Range |
|---|---|
| Venue Rental | $5,500 – $8,000 |
| Catering (Per Person) | $50 – $150 |
| Photography/Videography | $2,500 – $6,000 |
| Wedding Planner | $1,500 – $4,000 |
| Floral Arrangements | $2,000 – $5,000 |
| Entertainment (DJ/Band) | $1,500 – $4,000 |
| Décor & Lighting | $2,000 – $7,000 |
| Accommodations (Per Night) | $200 – $500 |
| Miscellaneous Fees | $1,000 – $3,000 |
Tips for Budgeting and Saving on Cedar Valley Forest Weddings
Planning a wedding on a budget? Here are some useful tips to save on your Cedar Valley Forest wedding expenses:
1. Book in Advance for the Best Rates
Reserving your venue well in advance allows you to lock in lower prices before rates increase. Booking early also provides flexibility in choosing your preferred wedding date.
2. Choose a Weekday or Off-Peak Season Wedding
Weekday and off-season weddings (late fall and winter) often come with significant discounts. Venues and vendors typically offer lower rates due to reduced demand during these periods.
3. Limit the Guest List to Reduce Costs
Smaller guest lists help cut down on catering, seating, and rental costs. Consider inviting only close family and friends to maintain an intimate yet elegant celebration.
4. DIY Decorations and Floral Arrangements
Handmade decorations and simple floral setups can save thousands of dollars. Consider using local, in-season flowers to lower floral arrangement costs.
5. Opt for Buffet-Style or Food Truck Catering
Buffet-style meals and food trucks are often more affordable than plated dinners. This option can provide a fun and casual dining experience for guests while keeping costs under control.
6. Bundle Services with Vendors for Discounts
Many vendors offer discounts when you book multiple services together, such as photography, videography, and entertainment. Ask your venue about preferred vendor packages.
7. Use Digital Invitations Instead of Printed Ones
Digital invitations save money on printing and mailing while also being environmentally friendly. Many free or low-cost online invitation services allow you to create beautiful custom designs.
8. Consider Renting Wedding Attire Instead of Buying
Wedding dresses, tuxedos, and even bridesmaid dresses can be rented for a fraction of the price of purchasing new attire. Rental services offer designer outfits at a much lower cost.
9. Limit Alcohol and Bar Services
Instead of an open bar, consider offering a limited selection of beer, wine, and signature cocktails. This can significantly reduce bar expenses without sacrificing a fun atmosphere.
Budget Estimate Summary
The total cost of a wedding at Cedar Valley Forest varies depending on preferences, guest count, and additional services. Below is an estimated total cost for different wedding sizes:
| Wedding Size | Estimated Total Cost |
|---|---|
| Small (50 guests) | $12,000 – $20,000 |
| Medium (100 guests) | $20,000 – $35,000 |
| Large (200+ guests) | $35,000 – $60,000+ |
Final Thoughts
Cedar Valley Forest offers a breathtaking setting for a dream wedding. While costs can vary, planning carefully and making budget-conscious decisions can help you achieve a magical wedding day without overspending. By utilizing strategic cost-saving tips and understanding the breakdown of expenses, you can host an unforgettable wedding within your budget.
For more details and to book your event, visit Cedar Valley Forest’s official website or contact them at [email protected].