Planning a wedding at The Beach House Restaurant is every couple’s dream—imagine exchanging vows ocean‑side, surrounded by natural beauty and refined elegance. But how much does such a wedding cost? In this comprehensive guide, we break down venue details, key cost drivers, expense breakdowns, budget‑friendly tips, and a clear estimate summary to help you plan an unforgettable seaside celebration without financial surprises.
Venue Details
| Venue Name | The Beach House Restaurant |
|---|---|
| Location | 5022 Lawai Road, Koloa, HI 96756 |
| Contact | 808-380-7746 |
| Price | From $2,500 starting |
| Capacity | Up to 250 guests |
| Awards | Wedding Wire Couples’ Choice Awards 2018–2025 |
| Website / Instagram | the-beach-house.com / @thebeachhousekauai |
| [email protected] | |
| Facilities | Ceremony Area • Private Bridal Suites • Indoor & Outdoor Ceremony • Dressing Room • Reception Area • Wireless Internet |
About The Beach House Restaurant
Nestled on the southern shores of Kauai, The Beach House Restaurant offers couples the perfect combination of casual elegance and breathtaking island scenery. Renowned for its spectacular sunset backdrop, attentive service, and awards recognition, this venue captures both laid‑back charm and upscale allure. The beachfront ceremony area, private bridal suites, and flexible indoor‑outdoor layout make it an ideal setting for couples seeking Hawaiian elegance with a personal touch.
Location
Located at 5022 Lawai Road in Koloa, Hawaii, this ocean‑front venue delivers year‑round comfort thanks to Kauai’s mild tropical climate. Guests arriving from nearby Lihue Airport (just 20 minutes away) and accommodations in Poipu can easily access the site, often by shuttle or car. The natural setting provides stunning photo opportunities—sunset hues, ocean waves, and palm‑framed aisles.
Factors Influencing The Beach House Restaurant Weddings Cost
When planning a wedding at The Beach House Restaurant in Kauai, understanding what drives the cost is crucial to building a realistic and effective budget. While the venue offers a stunning location and built-in elegance, several variables can affect your final wedding bill. Below are the main factors that can significantly influence the cost of your celebration.
1. Guest Count
One of the most impactful factors on your wedding budget is the number of guests you invite. Every additional guest increases costs related to food and beverage, seating, invitations, favors, and more. The Beach House Restaurant can accommodate up to 250 guests, but you don’t have to fill every seat to have a memorable event. Hosting a more intimate gathering allows for a more personal atmosphere and gives you the flexibility to invest more per guest—whether in gourmet dining, keepsake gifts, or luxury entertainment.
2. Season and Day of the Week
The time of year and the day of the week you choose will directly affect pricing. Peak wedding season in Hawaii—typically from May through August and around holidays—often comes with higher demand and increased rates. Choosing a shoulder season (such as early spring or fall) or a weekday can lead to significant savings on both venue fees and vendor services. Saturdays remain the most expensive day, while Fridays and Sundays offer more budget-friendly alternatives.
3. Venue Package and Customization
The Beach House Restaurant offers a starting price of $2,500, but final pricing can increase based on the package you choose and the level of customization required. Add-ons such as private dining areas, extended rental time, or specialty décor will raise the total cost. While standard packages may include essentials like tables, chairs, and basic linens, couples with a unique vision might opt for upgraded décor, elaborate floral installations, or custom layouts—all of which add to the total investment.
4. Food and Beverage Selection
Catering is often one of the largest portions of any wedding budget. At The Beach House Restaurant, you can expect exceptional cuisine crafted from fresh, local ingredients—but your menu selections can greatly influence cost. A plated gourmet dinner with multiple courses will cost more than a buffet or family-style meal. Similarly, a hosted full bar will be more expensive than serving a limited selection of beer, wine, and signature cocktails. Choosing locally sourced food and beverage options can help reduce overall expenses without compromising quality.
5. Floral, Design, and Décor
Décor and design elements bring your wedding theme to life, but they also add up quickly in your budget. The cost depends on the scale of your vision—whether you’re going for a lush tropical atmosphere with cascading orchids and dramatic lighting, or a more minimal beachy-chic vibe using local flowers and natural materials. Custom installations, premium rentals (like lounge furniture or statement pieces), and lighting enhancements all increase the total cost. However, thanks to the naturally scenic backdrop of The Beach House, many couples find they can minimize spending in this area.
6. Entertainment and Audio/Visual Needs
Whether you’re hiring a live band, string quartet, or DJ, entertainment is another variable cost. Additional audio/visual elements like wireless mics, lighting setups, or multimedia presentations (such as a slideshow or video) can also increase the price. Outdoor weddings may require extra audio equipment to ensure guests can hear clearly, especially during the ceremony with natural sounds from the ocean in the background.
7. Photography and Videography
Capturing your memories with high-quality photography and videography is a non-negotiable for many couples. Costs can vary widely depending on the experience of the professionals you hire, the number of hours of coverage, and whether you add on services like drone footage, same-day edits, or printed albums. Beach weddings, especially in a place as photogenic as Kauai, are often best captured by professionals who specialize in outdoor lighting and destination events.
8. Coordination and Planning Services
Couples planning from afar often hire a wedding planner or day-of coordinator to manage logistics. The cost of planning services depends on whether you opt for full-service planning, partial planning, or day-of coordination. Full-service planners handle every detail from vendor sourcing to design execution, but they come with a higher price tag. A local coordinator familiar with The Beach House can be a cost-effective solution that ensures everything runs smoothly without added stress.
9. Permits, Insurance, and Hidden Fees
Sometimes overlooked, additional costs such as event insurance, county permits (for beachside ceremonies or drone usage), cleaning fees, or service gratuities can sneak into your final bill. It’s important to ask the venue and vendors about any hidden charges upfront and include them in your budget to avoid surprises later on.
Breakdown of The Beach House Restaurant Weddings Expenses
Here’s an estimated range for a wedding of around 150 guests:
| Expense Category | Estimated Cost Range |
|---|---|
| Venue Base Package | $2,500 |
| Catering (food + service) | $7,500–$12,000 |
| Beverages | $3,000–$5,000 |
| Floral & Décor | $3,000–$6,000 |
| Photography | $3,000–$6,000 |
| Videography | $2,500–$5,000 |
| DJ / Music | $1,500–$3,000 |
| Lighting & AV | $1,500–$3,000 |
| Invitations & Stationery | $500–$1,000 |
| Transportation / Shuttles | $1,000–$2,500 |
| Wedding Planner/Coordinator | $2,000–$4,000 |
| Miscellaneous (permits, tips) | $800–$1,500 |
| Total Estimated Cost | $28,300–$51,500 |
Tips for Budgeting and Saving on The Beach House Restaurant Weddings
Planning a dream wedding by the ocean does not mean you have to drain your savings. With the right strategies and mindful choices, you can host a stunning, meaningful celebration at The Beach House Restaurant without compromising quality or style. Below are some practical and creative budgeting tips to help you save wisely.
1. Prioritize What Matters Most
Start by defining what aspects of the wedding are most meaningful to you as a couple. Is it the photography? The cuisine? The music? Allocate more of your budget to those priorities, and be willing to compromise on areas that matter less. This focused spending ensures you get the experience you want without overspending on every detail.
2. Choose an Off-Peak Wedding Date
Hawaii is a year-round destination, but certain months see higher demand. Booking your wedding during the off-season (like January–March or September) or on a weekday can drastically reduce venue rental costs and vendor fees. Friday and Sunday weddings also tend to be more budget-friendly than Saturdays.
3. Limit Your Guest List
Each additional guest increases your overall cost—from catering and chairs to invitations and favors. By hosting a more intimate gathering, you create a more personal experience and reduce per-head expenses. Consider inviting only close friends and family and hosting a separate casual celebration later for others.
4. Bundle Services Where Possible
Many venues, including The Beach House Restaurant, offer bundled packages that include essentials like chairs, tables, linens, and sometimes even catering. These packages are often cheaper than booking each service separately, plus they reduce stress and coordination work.
5. Go for In-Season and Local Florals
Opt for flowers that are naturally available in Kauai to avoid expensive imports. Tropical blooms like plumeria, orchids, birds of paradise, and greenery not only look stunning but also cost less when sourced locally. Minimalist floral design using local foliage can be elegant, modern, and cost-effective.
6. Simplify the Bar Service
A full open bar can quickly inflate your costs. Instead, consider limiting the beverage options—perhaps offering beer, wine, and one or two signature cocktails. Guests will still enjoy the celebration, and you’ll maintain control over your budget.
7. Get Creative with Décor
The Beach House Restaurant’s beachfront location already provides a naturally beautiful setting. You don’t need to spend thousands on elaborate décor. Use simple elements like string lights, candles, shells, and handmade signage to enhance the ambiance. DIY projects can also add personality and save money.
8. Send Digital Invitations
Save hundreds by skipping traditional printed invitations and opting for elegant digital invitations through services like Paperless Post or Minted. Most platforms also include RSVP tracking features that make planning easier and more efficient.
9. Arrange Group Transportation
Rather than leaving transportation to chance, organize group shuttles from local hotels to the venue. Not only is this more cost-effective per person, but it also ensures guests arrive on time and safely, especially after the celebration ends.
10. Hire a Day-Of Coordinator
While a full-service planner offers convenience, a day-of coordinator is a fantastic alternative for budget-conscious couples. These professionals handle timeline execution and vendor communication, ensuring everything runs smoothly on the big day—without the higher cost of full wedding planning services.
Budget Estimate Summary
| Expense Category | Estimated Cost Range |
|---|---|
| Venue Base Package | $2,500 |
| Catering | $7,500 – $12,000 |
| Beverage Service | $3,000 – $5,000 |
| Floral & Décor | $3,000 – $6,000 |
| Photography | $3,000 – $6,000 |
| Videography | $2,500 – $5,000 |
| DJ / Entertainment | $1,500 – $3,000 |
| Lighting & AV | $1,500 – $3,000 |
| Stationery (Invites) | $500 – $1,000 |
| Transportation / Shuttles | $1,000 – $2,500 |
| Planner / Coordinator | $2,000 – $4,000 |
| Miscellaneous (tips, permits) | $800 – $1,500 |
| Total Estimated Range | $28,300 – $51,500 |
Final Thoughts
The Beach House Restaurant in Kauai offers a stellar backdrop and amenities for a memorable beachfront wedding. With a starting fee of just $2,500 and the flexibility to fit both intimate gatherings or grand celebrations, it presents a compelling option. Your final cost will depend on the size, level of formality, and vendor choices—but with clear planning, you can host a dreamy seaside wedding for under $30,000, or indulge in a lavish beach extravaganza for around $50,000.
By clearly establishing priorities, targeting off‑peak dates, and embracing local charm, you can craft a stunning celebration that resonates with style and stays on budget. Let the ocean breeze set the tone, the sunset grace your vows, and the journey begin with confidence.