Planning a wedding at The Crossvines in Poolesville, Maryland, offers a picturesque setting with rolling vineyards and elegant indoor spaces. Understanding the associated costs and amenities is crucial for couples aiming to create a memorable event within their budget. This comprehensive guide provides detailed insights into The Crossvines’ offerings, pricing, and tips for budgeting effectively.
Venue Details
| Venue Name | The Crossvines |
|---|---|
| Location | 16601 West Willard Road, Poolesville, MD 20837 |
| Phone | (301) 428-8143 |
| Price | Couples usually spend around $35,000 |
| Capacity | Up to 300 guests |
| Awards | WeddingWire Couples’ Choice Awards 2025 |
| Website | www.crossvines.com |
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| Facilities | Ceremony Area, Private Bridal Suites, Indoor & Outdoor Ceremony Spaces, Dressing Room, Reception Area, Wireless Internet |
About The Crossvines
Nestled in Montgomery County’s agricultural reserve, The Crossvines spans over 380 acres of lush landscapes, including vineyards, gardens, and a serene pond. The venue combines rustic charm with modern elegance, featuring indoor spaces like The Great Room with vaulted ceilings and outdoor areas perfect for ceremonies under the stars. The Crossvines offers comprehensive services, including in-house catering, bar services, and event planning, ensuring a seamless wedding experience.
Location
Located at 16601 West Willard Road in Poolesville, MD, The Crossvines is approximately 35 miles northwest of Washington, D.C. The venue is accessible via major highways and offers ample on-site parking. Its secluded setting provides a tranquil atmosphere while remaining convenient for guests traveling from nearby cities.
Factors Influencing The Crossvines Weddings Cost
When planning a wedding at The Crossvines, it’s important to understand that several key elements contribute to the final cost. While the average couple spends around $35,000, your total investment can vary significantly depending on your choices and preferences. Let’s break down the major factors that influence how much you might end up spending at this picturesque Maryland vineyard venue.
1. Wedding Date and Seasonality
Your wedding date plays a major role in determining the cost. Like most popular venues, The Crossvines operates on seasonal pricing. Peak wedding season typically includes spring and fall months — especially April, May, September, October, and November. During this time, demand is high, and so are the prices.
On the other hand, choosing an off-season date — such as a winter wedding in January or February — could give you access to lower rates and increased vendor availability. Weekdays are also generally more affordable than weekends, which can offer savings without compromising the quality of your event.
2. Guest Count and Seating Requirements
The number of people you invite affects almost every part of your budget. From the amount of food and drink you’ll need to the number of chairs, tables, linens, and even the size of your dance floor, guest count is a driving force behind wedding expenses.
The Crossvines can accommodate up to 300 guests, making it suitable for both intimate gatherings and large-scale celebrations. However, the more guests you have, the higher your costs for catering, bar service, and logistics — so keeping the guest list intentional can help you stay within budget.
3. Choice of Venue Spaces and Packages
The Crossvines offers both indoor and outdoor ceremony spaces, private bridal suites, and a dedicated reception area. These different spaces come with varying rental fees, especially if you plan to use both the indoor and outdoor settings in one event.
Furthermore, The Crossvines provides several event packages with options that include access to dressing rooms, ceremony coordination, and in-house event staff. Opting for a premium package with more amenities and exclusive access will naturally raise the overall price.
4. Catering and Beverage Options
Catering is another major cost factor, and The Crossvines simplifies this with in-house catering services. You can customize your menu to suit your tastes, whether you want a plated dinner, buffet, or food stations. While prices can vary, you’re typically looking at a substantial portion of your budget going toward food — especially for larger guest counts.
Bar service is priced separately, with packages starting at $52 per person. This typically includes beer, wine, and champagne toasts, but you can opt to upgrade for premium selections, signature cocktails, or an open bar — all of which will affect your total cost.
5. Décor, Rentals, and Enhancements
While The Crossvines provides essential event rentals like tables, chairs, and linens as part of the venue fee, many couples choose to enhance their wedding aesthetic with additional décor and styling elements.
Florals, specialty lighting, draping, custom signage, or lounge furniture may need to be rented separately or brought in through vendors. You may also want to rent audio/visual equipment or upgrade tableware — all of which come at an additional cost.
6. Vendor Choices and Customization
Although The Crossvines has recommended vendors, couples are often free to bring in their own professionals for photography, entertainment, cake, or floral design. The cost of each vendor can vary widely depending on their experience, popularity, and scope of services.
Customizing every aspect of your day allows for a deeply personal celebration, but it can also escalate costs if not carefully planned. Coordinating with vendors who are familiar with the venue can lead to smoother execution and possibly even some cost efficiencies.
7. Additional Fees and Hidden Costs
As with many venues, there may be additional fees that aren’t always immediately visible during the initial planning stage. These could include overtime charges for events that run late, cleanup fees, or corkage fees if you’re bringing in your own alcohol.
It’s always best to ask for a detailed breakdown of what’s included and to read the contract thoroughly. Knowing the full scope of what you’re paying for can help you avoid unexpected surprises on or after your big day.
Breakdown of The Crossvines Weddings Expenses
| Expense Category | Estimated Cost |
|---|---|
| Venue Rental | Starting at $1,000 for ceremony and $1,500 for reception |
| Catering | Varies based on menu selection |
| Bar Service | Starting at $52 per person |
| Event Rentals | Included in venue fee (tables, chairs, linens) |
| Additional Services | Varies (e.g., audio equipment, lighting) |
| Total Estimated Cost | Approximately $35,000 |
Tips for Budgeting and Saving on The Crossvines Weddings
While The Crossvines offers a stunning setting and exceptional amenities, it’s no secret that wedding costs can add up quickly. Fortunately, with a little strategy and flexibility, you can host a memorable wedding here without overspending. Below are some smart, actionable tips to help you stay on budget — without sacrificing your vision.
1. Choose an Off-Peak Date or Day
One of the most effective ways to save money at The Crossvines is by booking your wedding during the off-peak season or on a weekday. As beautiful as spring and fall weddings are, they also come with a premium price tag due to high demand.
Consider planning your big day in the winter months, or opt for a Friday or Sunday celebration instead of a Saturday. Not only will this lower your venue rental fee, but some vendors may also offer discounted rates for non-peak bookings.
2. Limit the Guest List
It might be tempting to invite everyone you know, but each additional guest increases the cost of food, drinks, seating, and even decor. The Crossvines can accommodate up to 300 guests, but that doesn’t mean you need to fill every seat.
By keeping your guest list intimate, you can create a more personal atmosphere and significantly reduce your overall expenses. Focus on inviting those closest to you — and remember, quality over quantity often leads to a more meaningful celebration.
3. Maximize In-House Services
The Crossvines offers many services and rentals included in their venue fee — such as tables, chairs, linens, and access to both indoor and outdoor spaces. Take full advantage of what’s already included before seeking outside vendors or enhancements.
Using the in-house catering team, event staff, and available amenities can simplify logistics and reduce the need to outsource, which often brings in additional delivery or service charges. Ask for package deals that bundle services together for extra savings.
4. Simplify the Bar Service
While an open bar is always a crowd-pleaser, it can be one of the most expensive parts of your wedding. The Crossvines offers bar packages starting at $52 per person, which can quickly add up, especially for large guest lists.
To reduce costs, consider a limited bar with only wine, beer, and a signature cocktail. Or offer drinks during the reception only, skipping a full cocktail hour. You can still create a festive atmosphere while being kind to your wallet.
5. Get Creative with Décor
Transforming a venue doesn’t have to cost a fortune. The Crossvines already provides a naturally elegant backdrop with its vineyard views and well-designed indoor spaces. Instead of splurging on elaborate decorations, work with what’s already there.
Add personal touches through DIY elements like handwritten signage, custom photo displays, or thrifted centerpiece items. Minimalist floral arrangements or greenery garlands can be just as impactful as extravagant blooms — at a fraction of the cost.
6. Bundle Vendor Services
Many photographers, DJs, and coordinators offer packages that include multiple services, like engagement shoots, lighting, and photo booths. Ask vendors about bundled offerings or discounts for booking more than one service.
You may also find vendors who have worked with The Crossvines before and offer special rates because they’re already familiar with the venue layout and rules — saving you both time and money on coordination.
7. Track Every Expense
When it comes to wedding planning, small expenses add up quickly. From last-minute signage to vendor tips and favors, keeping track of every cost is crucial. Use a spreadsheet or budget app to monitor where your money is going — and adjust as needed.
Create a clear budget at the beginning of your planning process and categorize it by venue, catering, attire, entertainment, decor, and miscellaneous. Be sure to leave a cushion of 5–10% for unexpected expenses — because surprises always happen.
8. Consider a Smaller Wedding or Elopement
If your heart is set on The Crossvines but the price tag feels out of reach, consider a smaller-scale celebration. Intimate weddings or even elopements are growing in popularity — and they can be just as romantic and meaningful.
With fewer guests and simpler logistics, you can redirect your budget toward elements that matter most to you, such as premium photography, elevated dining, or a once-in-a-lifetime honeymoon. The Crossvines’ scenic setting is ideal for creating unforgettable memories, no matter the size of your guest list.
Budget Estimate Summary
| Item | Estimated Cost |
|---|---|
| Venue Rental | $2,500 |
| Catering (150 guests) | $15,000 |
| Bar Service (150 guests) | $7,800 |
| Additional Rentals and Services | $4,000 |
| Miscellaneous Expenses | $5,700 |
| Total | $35,000 |
Final Thoughts
Planning your dream wedding at The Crossvines is more than just booking a beautiful venue — it’s about crafting a personalized, unforgettable experience that aligns with your vision and budget. With its stunning vineyard backdrop, elegant indoor and outdoor spaces, and a team dedicated to excellence, The Crossvines offers a wedding setting that feels both luxurious and intimate.
If you’re searching for a venue that blends charm, sophistication, and value, The Crossvines is well worth a visit. From your first tour to your final dance, this Maryland gem could be the perfect place to start your forever.