Planning a wedding involves numerous decisions, with the choice of venue being paramount. Old Polo Estate, located in Coachella, California, offers a blend of luxury, intimacy, and natural beauty, making it a popular choice for couples. Understanding the associated costs is crucial for effective budgeting. This comprehensive guide provides detailed insights into hosting a wedding at Old Polo Estate, including venue details, cost factors, expense breakdowns, budgeting tips, and a budget estimate summary.
Venue Details
Old Polo Estate is an upscale wedding venue nestled in Coachella, California, just a short 30-minute drive from the vibrant city of Palm Springs. As a private estate wedding venue, it offers couples the perfect blend of luxury, intimacy, and natural beauty for their special day. With versatile options for outdoor ceremonies and receptions under the stars, the estate provides a picturesque backdrop for any wedding celebration.
| Venue Name | Location | Call | Price | Capacity | Awards | Website | Facilities | ||
|---|---|---|---|---|---|---|---|---|---|
| Old Polo Estate | 51275 Jackson Street, Coachella, CA 92236 | (877) 920-0952 | Couples usually spend $25,000 | 200 guests | WeddingWire Couples’ Choice Awards 2020–2025 | www.oldpolo.com | @old_polo_estate | [email protected] | – Ceremony Area – Private Bridal Suites – Indoor & Outdoor Ceremony Spaces – Dressing Room – Reception Area – Wireless Internet |
About Old Polo Estate
Old Polo Estate offers a serene environment with both indoor and outdoor spaces suitable for wedding ceremonies and receptions. The estate features lush gardens, a sparkling pool, and a stunning outdoor pavilion, all of which make for breathtaking backdrops for your wedding photos. The property includes a gourmet outdoor kitchen, luxurious fire pits with seating, a 1,500-square-foot pool, and a 3-hole golf course, providing ample entertainment options for guests. The estate house sleeps up to 30 guests and includes 4.5 bathrooms, a gourmet kitchen, and a large game room, making it ideal for weekend-long celebrations.
Location
Situated at 51275 Jackson Street in Coachella, California, Old Polo Estate is conveniently located just one mile from where the Annual Coachella Fest, Stagecoach, and Desert Trip are held. Its proximity to Palm Springs offers easy access for guests while providing a tranquil setting away from the urban hustle. The venue’s location ensures that guests can enjoy both the convenience of nearby accommodations and the charm of a secluded event space.
Factors Influencing Old Polo Estate Weddings Cost
The cost of hosting a wedding at Old Polo Estate can vary greatly depending on a variety of factors. While the average couple typically spends around $25,000, your final budget could be higher or lower depending on your preferences, guest count, season, and services selected. Understanding what influences these costs can help you make informed decisions and prioritize the elements that matter most to you.
1. Wedding Date and Season
Just like hotels and flights, wedding venues often adjust their pricing based on seasonality and demand. Certain months particularly spring and fall are extremely popular due to favorable weather and are considered peak wedding season.
Hosting your wedding between September and May may come with premium rates due to high demand. These dates often book far in advance and leave less room for negotiation. In contrast, summer months like June through August are typically less busy due to the hotter climate in Coachella, which can result in lower venue fees and more flexible vendor pricing.
If your dream is to get married under the California sun, but you’re flexible with your exact date, consider a summer wedding and plan the ceremony during late afternoon or early evening to avoid the heat and save on costs.
2. Guest Count and Capacity
Every additional guest affects the overall budget. From catering and seating to bar service and favors, your guest list directly impacts nearly every wedding expense.
Old Polo Estate can accommodate up to 200 guests comfortably. The more guests you invite, the more you’ll spend on food, drinks, table rentals, and even staffing. Conversely, hosting a more intimate wedding with fewer guests allows you to stretch your budget further in areas like gourmet catering, elegant décor, or live entertainment.
Consider quality over quantity. A smaller guest list can result in a more personal and luxurious celebration without inflating your expenses.
3. Type of Wedding Package
Old Polo Estate offers both single-day event rentals and full-weekend packages. Each option caters to different styles and budgets.
Weekend packages range from $22,000 to $25,800 and typically include overnight accommodations, access to the estate’s many amenities, and more time for setup and celebration. Single-day rentals are more affordable ($13,000–$15,000), but provide limited access to the estate and require tighter timelines.
If you’re planning a destination wedding or multi-day event with out-of-town guests, the weekend package may offer better value despite its higher price tag—especially when you factor in the included lodging and convenience.
4. Catering and Bar Choices
This is often one of the largest expenses for any wedding, and your choices in menu style, service, and beverages can significantly influence your budget.
Old Polo Estate allows couples to bring in their own caterers and alcohol, offering tremendous flexibility and cost control. Catering costs can vary based on whether you choose plated dinners, buffets, or food stations. Bar service begins at $20 per person and is more budget-friendly since the estate does not charge corkage fees.
Work with your caterer to design a seasonal, crowd-pleasing menu that fits your budget. Also, shop wholesale for alcohol and consider signature cocktails instead of a full open bar.
5. Décor, Florals, and Rentals
Décor helps set the tone and aesthetic of your wedding, but elaborate designs can be pricey. Elements like floral installations, custom signage, chandeliers, and furniture rentals can quickly increase the overall cost.
Because Old Polo Estate is naturally stunning, you may not need to go overboard with extra decorations. Its lush landscaping, scenic views, and sophisticated design elements create a romantic setting with minimal effort.
Embrace minimalism or repurpose floral arrangements from the ceremony for the reception. You can also use in-house furnishings and lighting to save on rentals.
6. Vendors and Entertainment
From photographers and DJs to wedding coordinators and lighting specialists, the vendors you choose play a huge role in your experience and overall expenses.
Hiring high-end or in-demand vendors will naturally raise the budget. However, Old Polo Estate provides a list of preferred vendors who are familiar with the venue layout and operations, which can save both time and money.
Get vendor referrals from couples who have previously married at the estate. You’ll often find great talent with competitive pricing and local experience.
7. Additional Services and Hidden Costs
There are always extra details to account for permits, insurance, transportation, gratuities, or even restroom trailers (for very large outdoor weddings).
Though small, these extras can add up quickly. Old Polo Estate does include several services in its base packages, such as Wi-Fi, dressing rooms, and bridal suites, which can reduce the need for third-party rentals or upgrades.
Build a buffer into your budget for unexpected expenses (around 5–10%). It will help you stay calm and confident when last-minute needs arise.
Breakdown of Old Polo Estate Wedding Expenses
| Expense | Estimated Cost |
|---|---|
| Venue Rental (Weekend) | $22,000 – $25,800 |
| Venue Rental (Single Day) | $13,000 – $15,000 |
| Bar Service (per person) | $20 |
| Catering (per person) | Varies based on selection |
| Décor and Enhancements | Varies based on selection |
| Entertainment Services | Varies based on selection |
| Additional Services | Varies based on selection |
Tips for Budgeting and Saving on Old Polo Estate Weddings
Planning a wedding at a stunning venue like Old Polo Estate can be a dream come true—but it doesn’t have to come with a sky-high price tag. With a little creativity, smart decision-making, and strategic planning, you can enjoy a magical celebration while keeping your budget intact. Here are several detailed tips to help you save money without compromising the elegance and joy of your big day.
1. Choose an Off-Peak Season
Wedding venues often adjust their rates based on demand. Peak wedding months (typically September through May) tend to be more expensive due to higher demand, while summer months (June through August) are considered off-peak.
Booking your wedding during the off-peak season can unlock better pricing and more vendor availability. Not only will you likely get a lower rate on the venue itself, but other services such as photographers, florists, and caterers may also offer seasonal discounts.
2. Opt for a Weekday or Sunday Wedding
Saturdays are prime real estate in the wedding world. Booking your event on a less traditional day like a Friday evening, Sunday afternoon, or even mid-week can come with major cost advantages.
Old Polo Estate offers flexible scheduling options. Hosting your wedding on a non-Saturday may significantly reduce venue rental fees and increase your negotiating power with vendors who have lighter booking schedules on these days.
3. Trim the Guest List
Every guest adds to the cost whether it’s for food, drinks, seating, or invitations. Larger guest lists also mean you’ll need a bigger venue setup, more staff, and higher rental expenses.
By narrowing your guest list to only your closest family and friends, you can dramatically cut costs across all categories. Consider hosting a more intimate celebration and allocate the saved budget to elevate your decor, food, or entertainment.
4. Utilize Included Amenities and In-House Vendors
Old Polo Estate provides many built-in amenities like bridal suites, ceremony and reception areas, dressing rooms, and wireless internet. Overlooking these can lead to paying extra for services or rentals that are already included.
Take full advantage of the estate’s included features and consider using their preferred vendor list, which may offer discounts or packages tailored to the venue. This reduces logistical complications and can provide additional value through streamlined coordination.
5. Bring Your Own Alcohol
Beverage service is one of the most significant reception expenses, especially at venues that require you to purchase alcohol through them. Fortunately, Old Polo Estate allows couples to bring their own alcohol, a rare and budget-friendly benefit.
Instead of paying marked-up prices for drinks, you can purchase your own wine, beer, and spirits from wholesale or retail suppliers. With no corkage fee, your only cost will be for licensed bartenders, which starts at just $20 per guest saving you hundreds or even thousands.
6. Embrace DIY Decor and Personal Touches
While professional decorators and florists can create stunning setups, the costs can add up quickly. Incorporating DIY elements adds personality and often saves money.
Get creative with your centerpieces, signage, and floral arrangements. Use seasonal or faux flowers, repurpose ceremony décor for the reception, and enlist the help of crafty friends and family. Pinterest-worthy weddings are very possible on a budget when you bring your own charm and effort into the details.
7. Host the Ceremony and Reception at the Same Venue
Booking two separate venues for the ceremony and reception means paying double for venue fees, transportation, coordination, and sometimes even rentals.
Old Polo Estate offers both indoor and outdoor spaces that are perfect for hosting every part of your big day from the “I dos” to the final dance. By keeping everything in one place, you’ll simplify your schedule, reduce logistical costs, and provide guests with a smoother experience.
8. Hire a Wedding Planner with Vendor Connections
A professional planner not only brings expertise and peace of mind but can often negotiate better rates with trusted vendors.
Some planners have long-standing relationships with local vendors and can access exclusive deals that aren’t publicly advertised. They also know how to maximize your budget and keep spending in check by identifying unnecessary expenses or better alternatives.
9. Be Selective with Your Splurges
It’s tempting to go all-in on every aspect of your wedding, but not all elements carry the same weight in guests’ experience or long-term value.
Choose one or two categories to splurge on such as photography or food and scale back on others that may be less important to you. This way, you can still have those luxurious touches you dream of while maintaining a practical budget overall.
10. Book Early and Watch for Promotions
Many venues and vendors offer discounts for early bookings, especially for off-season or open calendar slots.
Contact Old Polo Estate early in your planning process and inquire about special pricing, weekday packages, or short-notice availability. Getting on their calendar well in advance may lock in a better rate before demand increases.
Budget Estimate Summary
To help you visualize the potential costs of a wedding at Old Polo Estate, here is a sample budget for a mid-size wedding of 120 guests during peak season:
| Item | Estimated Cost |
|---|---|
| Weekend Venue Rental | $25,000 |
| Bar Service (120 guests × $20) | $2,400 |
| Catering (120 guests × $100) | $12,000 |
| Photography & Videography | $4,000 |
| Music/Entertainment (DJ/Band) | $2,500 |
| Floral Arrangements & Decor | $3,500 |
| Rentals (tables, chairs, linens) | $2,000 |
| Wedding Planner/Coordinator | $2,500 |
| Transportation & Guest Shuttles | $1,000 |
| Miscellaneous (permits, tips, etc.) | $1,000 |
| Total Estimated Budget | $55,900 |
This estimated budget is for a full-service wedding during peak season with professional vendors. You can adjust these figures based on your personal preferences, guest list size, and service selection.
Final Thoughts
Old Polo Estate is more than just a wedding venue—it’s an entire experience. From its stunning Coachella Valley setting to its award-winning service and versatile event spaces, this venue continues to attract couples seeking an unforgettable wedding day. With average costs hovering around $25,000 and flexibility in both service and pricing, Old Polo Estate provides luxury and value in one breathtaking package.
Whether you’re planning an intimate gathering or a grand celebration, understanding the costs and planning ahead can ensure your wedding day is everything you dreamed of—without breaking the bank. By following the budgeting tips and being mindful of your selections, Old Polo Estate can be the perfect place to start your forever.